How to use Google Drive for business

Table of Contents

Google Drive is a cloud storage service which main purpose is to expand your ability to store files above the limits of your hard drive. This is the most well-known file synchronization and cloud storage solution and it allows users to store files on the cloud. Google Drive can store any kind of file such as photos, videos, .pdfs and more. It also allows you to save directly email attachments sent to you through Gmail which saves you from having to make it manually.

Google Drive for business

For businesses, Google Drive is a great tool but how to get the most from this service?
Google Drive is a free platform but if you want access to more than 15GB of storage there is a fee. First of all, you need a Google account. After that you are ready to take advantage of this platform.

Work with office files

You can edit, download, and convert Microsoft Office files in Google Docs, Sheets, and Slides. Once you’ve edited a Google Docs, Sheets, and Slides file, you can save it and export it as an Office file to share with others.

Share and organize files

You can share the files and folders that you store in Google Drive with anyone. When you share a file, you can control whether people can edit, comment on, or only view the file.
Google Drive facilitate documents document sharing within an organization. At work, you and your team need to move files to different recipients and Google Drive allows you to do that. You can even share files through a Google Group.

Sync your data across all devices

When connected to the Internet, Google Drive syncs automatically, across all your devices. Therefore, you can upload a file from your phone to Google Drive and use it from your laptop within seconds.
In a similar fashion, more than one file can be shared with an individual or group. To do this, simply move the files you want to share into a single folder and share the whole folder.

Backup your documents

Google Drive is a great way to back up your documents in case you have any issues with external hard disk drives. There are a few ways to backup data using Google Drive. On your desktop, you can use the Google Drive sync folder. This platform also has a backup feature that allows you to set up continuous, one-way sync between a desktop folder and the cloud. Lastly, you have the Google Drive smartphone app which can automatically uploaded your photos and videos to the cloud.

Facilitate collaboration

One reason to use Google Drive is being able to correct mistakes someone else may have made. Google Drive makes easy to check and correct files. To give collaboration a further step, you can even have a chat around particular documents and spreadsheets. Just click the speech bubble icon on the top right to open a chat window. This removes the need to keep sending email attachments and improved versions of the files.

Safe and secure information

Every file in Google Drive stays safe no matter what happens to your smartphone, tablet or computer. Drive is encrypted using SSL, the same security protocol used on Gmail and other Google services. Google Drive and Google Drive data centres are SSAE 16 / ISAE 3402 Type II SOC 2-audited and have achieved ISO 27001 certification.


Drive is not just about storing and syncing files through the cloud, the app also makes it easy to share files. This is important for organizations as they can easily share files between employees through a Drive account.
Google Drive is a cross-platform app that can be used across Android, iOS, Windows, Mac, and Linux and allow users to create and share word documents, spreadsheets, slideshows, drawings, and more from third-party app integrations.

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About the author

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Sandra Melo

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