When you run a business, you are always looking for every possible way to increase efficiency, cut costs, and save time and resources. Trying to get a paperless office not only will benefit the environment; it will also help you to streamline operations and to reduce expenses. It doesn’t matter if your company is a startup or a well-established company; there are always benefits to reduce paper usage and waste.
How to go paperless?
The process of transitioning to a paperless office can be slow and quite complicated but there are paperless apps that can make it much easier. These applications will help you to begin reducing paper usage without too much struggle.
- Google Drive
Using Google Drive you can store and create any files, whatever the size, or the complexity. One of the greatest things about Google Drive is that allow team members or external parties to edit documents without printing things out. This is an essential tool for businesses because allow managers and workers to stay up to date on key projects or internal business initiatives without having to e-mail an attached document back and forth to one another.
If you like to take notes all the time, this app can be very helpful. GoodNotes provides a paper-like experience for iOS devices, inc. iPad Pros — allowing you to take handwritten notes in rich, multi-media notebooks and annotate imported PDF, PowerPoint, and Word documents. This amazing paperless app is not just a piece of paper on a digital device. Its interface is full of tools for handwriting, drawing, annotating PDFs, making shapes, highlighting, moving objects around, adding audio, integrating photos and web clips, and more. It has a collection of “paper” templates for taking notes on. Whether you need grids, lines, musical staff or blank pages, GoodNotes has it. It also gives you the chance to add custom paper templates in case you need specific requests.
If you want to take handwritten notes in the digital world, this app will do the trick.
- Dropbox Paper
It is a tool for creating documents inside of Dropbox, ideal to share all kind of documents. It is a workspace that brings creation and coordination together in one place where you can write, edit, brainstorm, review designs, manage tasks or run meetings. Communicating across the company can be a bit of a challenge, but using this software makes it much simplier.
If you are still using and storing paper documents, Scanbot is the easiest and fastest way to create high quality scans with your iPhone, iPad or Android device. Using this paperless app, you can easily scan documents, QR Codes, barcodes, labels, whiteboards, business cards, sketchbooks and much more. All scans are automatically uploaded to the cloud service of your choice.
It is one of the most efficient paperless apps you can use. Evernote allows you to capture and prioritize ideas, projects, and to-do lists, to take notes, photograph receipts, save pictures and web pages among other things. This app that works across multiple platforms to facilitate access to lists, notes, images, sound, links from multiple devices.
- PDFelement for iOS
This is the ultimate paperless app for PDF management. It is a powerful, yet easy to use PDF editing system used to create, organize, and secure your files. Its drawing tools are very helpful to review documents and take notes The app, available for iOS devices, can be used to edit PDF documents, annotate PDF documents and even share them via cloud services or via email. You can also use PDFelement and the device’s camera to scan a PDF document you need to edit.
DataScope is a mobile platform that attempts to provide an alternative solution for companies that want to stop using paper documents. With this app can create work orders, check lists, certifications, reports and online from using your smarthphone or tablet. It can be used in the field to collect information even without access to Internet. DataScope can help you to digitize your documents in one place so you can cut paperwork and keep organized all your digital files.
These 7 apps can help your business to go paperless whilst reducing costs and maximizing profits. The transition towards a paperless office is not easy but these apps can help you achieve your goals much easier and quicker.
We would like to hear about your productivity tips and tricks. Let us know your recommendations for paperless apps or any tips to get a paperless office in the comments.
DataScope is a platform which allows various industries to streamline, organize and evaluate the work of their field staffs thanks to online forms which provide real time indicators 100% adaptable to any field.