Site survey checklist
Bid information
What does this form include?
This form contains 64 sections:
Site contact for further information
Building Use (Primary)
Details of any architectural features which may require training or specialists to clean or maintain
Hours of Operation (weekdays)
Hours of Operation (weekends)
Number of Occupants
Square Footage
Flooring Type
Architectural Features
- Is the condition of the flooring generally good?
Hard Floor (approx %)
Carpet (approx %)
Location of waste collection point
Frequency of collections
Day of collections
STORAGE / CONSUMABLES
- Are the cleaning cupboards lockable?
- Do the cleaning cupboards contain butler sinks?
- Is there good provision for consumable storage?
- Is there a loading bay or similar for deliveries?
Additional details on deliveries
Client's FM strategy
Reason for going to tender?
Type of business
CLIENT
- Is the client based on site?
SUSTAINABILITY INFORMATION
- Is the waste segregated?
- Is data on waste segregation being captured?
What are their targets?
Knowledge of sustainability issues
Concerns
Recycling culture amongst occupants
Number of cleaning personnel
Number of cleaning hours per day
Number of cleaning hours per week
PERSONNEL INFORMATION
- Is the cleaning conducted during the day?
- Are there any prohibitory to this?
- Are there cleaners in a union?
What is the security clearance procedure for new starters?
EQUIPMENT INFORMATION
- Are there large areas of floor space, potentially requiring "ride-on" equipment?
Specialist Kit Requirements: List of equipment owned by the client
PEST CONTROL INFORMATION
- Is there any history of pest problems on site?
Details:
Additional spend:
Current contract specification: Pest species
Current number of monthly visits
Does the site require 8 / 10 / 12 visits per annum?
Number of baits per floor?
Number of external baits?
Access restrictions: Can all areas of the buildings be serviced during core working hours?
Areas that currently receive under floor or ceiling void baiting? (Any other out of hours requirements)
WASHROOM 1 - Location
Type
WASHROOM SURVEY INFORMATION
Location of access information
External Glazing
Date of last certification Date
Renewal Date Date
Access times
Frequency of external window cleaning
Internal Glazing
- Are there any glass atriums or difficult to access areas?
Frequency of internal window cleaning
Size of grounds (acres)
GROUNDS MAINTENANCE
- Endangered or protected species of plants or animals known to be in the grounds
History of weeds in the grounds
Weeds
- Is an exterior weed spray needed?
Trees
- Are there any trees on the grounds?
Approximate number of internal plants
Internal planting
Frequency of maintenance
Date of bid submission deadline Date
Notes
Signed
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