Workplace hse inspection checklist v1.0
Offices, call centres, retail shops and depots (office buildings)
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Este formulario contiene 32 secciones:
Note:Faulty equipment must be tagged with the OUT OF SERVICE TAG (141/00591) and removed from use.
Purpose:This checklist assists in identifying common hazards and HS&E non-conformances found in offic
Instructions:1. Tick the appropriate column indicating whether an item is compliant or non-compliant.
Assess the risk of each hazard or non-conformance identified and prioritise the need for action as: H
All Bench top Electrical Appliances and White Goods (In Kitchen Areas)Includes: toasters, tea and cof
• Formal Test and Tag 12 monthly AND• 6 monthly visual inspection as per this guide• Formal test and
Portable & Movable Electrical Appliances (In Non-Kitchen Areas)Items designed to be either handheld o
• Formal Test and Tag every 5 years AND• 6 monthly visual inspection as per this guide• Formal test a
Fixed Appliances & Appliances above 2.5 metresAppliances affixed to walls, ceiling or floors with har
• No formal Test & Tag required unless driven by results of visual inspection, electrical incident or
ALL New to Service EquipmentIncludes new to service electrical items for which proof of purchase date
• All newly purchased equipment must have a ‘New to Service’ tag fitted with the next scheduled test
Privately Owned Electrical AppliancesUse of privately owned appliance in the workplace requires Line
• Formal Test & Tag prior to use in the workplace • Existing tags on private equipment are not valid
• Note1: Missing or illegible tags will require a new test and tag or ‘new to service’ tag. The use o
1 Communication/Document Control
- 1.1 Is any HS&E information displayed on noticeboards (Alerts, H&S meeting minutes etc) relevant, current, and kept up to date?
2 Electrical
- 2.1 Before inspecting electrical items switch off power at the GPO (General Purpose Outlet – power point).
- 2.2 Are all leads, cords and equipment in good condition? This includes any personal electrical appliance used at work.
- 2.3 Do all electrical items have tags (test or new to service) that are within the next test due date? This includes any personal electrical appliance used at work.
2.4 Check the environment that may impact electrical safety when completing questions 2.3.1-2.3.6
3 First Aid - First Aid Officer (where appointed) to complete this section
- 3.1 Are only Telstra approved first aid kits used? [overseas to use equivalent local kits]
- 3.2 Are first aid kit locations clearly identified with a sign displaying a white cross on green background?
- 3.3 Have first aid officers who are allocated a role in a building’s Emergency Control Organisation (ECO) been provided with a green helmet? [overseas to follow local requirements]
3.4 Basic Office First Aid Kit (OfficeMax Code 1425544) [overseas to source equivalent kit or parts]
3.5 Optional Modules [eye and burn modules]
4 Emergency Planning And Preparedness - Wardens to complete this section
- 4.1 Are sufficient wardens appointed for work area (1 per 20 staff)
- 4.2 Emergency evacuation procedures / plan and the contact details of Chief Warden, Floor Wardens, Wardens and First Aid Officers are current and displayed? [overseas may use different titles].Note: Emergency Evacuation Plans should be displayed adjacent to all emergency exits from floors. It is the responsibility of the property owner to display the Emergency Evacuation Plan in the lift-lobby or non-tenanted areas (Contact your Building EPC or JLL or Sentinar for a copy of the Emergency Evacuation Plan).
- 4.3 Is the following available: Yellow Floor Warden helmet, sufficient red Warden helmets, green First Aid Officer helmet, and if deemed necessary by EPC, a working battery-operated torch (Eveready Dolphin, material No. 459/00149 complete with 6 volt alkaline battery, material No.002/00069)? [overseas to follow local requirements]
- 4.4 Are practice emergency evacuations undertaken and debrief actions communicated to staff?
- 4.5 Fire extinguishers and hose reels are clearly marked, unobstructed, serviced every 6 months (check date punched on yellow metal tag) and serviceable (i.e. not used)? [overseas to follow local requirements]
- 4.6 Fire sprinkler heads and detectors are unobstructed?
- 4.7 Fire stairs down to the next level are unobstructed and illuminated?
- 4.8 Exits are clearly marked and exit signs illuminated?
- 4.9 All fire doors close properly?
- 4.10 All passageways and exits are unobstructed?
5 Manual Handling
- 5.1 Are materials in containers/packages small and light enough to be handled easily by all employees?
- 5.2 Is there sufficient storage space available?
- 5.3 Is there sufficient space around storage areas to enable easy and safe access?
- 5.4 Are materials stored according to their weight (i.e. heavier items middle shelves, lighter items lower and upper shelves)?
- 5.5 Is storage of items at height (above shoulder height) minimised?
- 5.6 Where storage of items at height cannot be eliminated, is there a safe means of accessing them?
- 5.7 Are mechanical aids eg trolleys available to transport heavy or bulky materials when required?
- 5.8 Are mechanical aids maintained in good working order?
6 Office Equipment
- 6.1 Are high volume photocopiers and laser printers located in well-ventilated areas?
- 6.2 Are photocopier lids intact and functioning to reduce exposure to intense light?
- 6.3 Are guillotine blades guarded to prevent injury?
- 6.4 Are security bins used in preference to shredding machines?
- 6.5 Are plant safety summary cards available for plant with high risk rating (e.g. electric shredding machines)
- 6.6 Microwave oven doors fit squarely and securely and open and close smoothly?
- 6.7 Are conference room chairs in a good condition?
7 Step Ladders
- 7.1 Are step ladders in a good condition (i.e. there are no damaged steps or damaged feet, no loose or missing nuts, bolts or rivets)?
- 7.2 Do ladders stay locked in place when erected?
- 7.3 Are ladders stable when erected?
- 7.4 Are electrical hazard signs clearly visible on aluminium/metal ladders? (e.g.: “Not to be used for electrical work”)
- 7.5 Have all staff using step ladders been briefed in their safe use
8 Noise
- 8.1 Are only Telstra approved headsets being used ? [overseas not applicable]
- 8.2 Are headsets used with an Acoustic Safety Device (i.e. Soundshield TT4 Mk 1 or Soundshield 3G)? (Question applicable only to areas where the headset is used to make and receive large numbers of calls for the most part of every working day eg call centre/help desk type work)Note: TT3 amplifiers should be replaced with a current model Acoustic Safety Device [overseas not applicable]
9 Chemicals
- 9.1 In Australia, only consumer (household) or office chemicals are used and staff follow safety instructions from the labelOverseas, only consumer (household) or office chemicals are used and staff follow task cards.
- 9.2 Are chemicals stored safely with regard to their security, type of container, compatibility etc as described in the chemical’s label or task card and safety data sheet / MSDS?
- 9.3 Are all chemical products stored in their original container as supplied?
10 Pressure Vessels
- 10.1 Are compressed gas cylinders (e.g. for BBQ use) stored outdoors, weather protected and restrained?
- 10.2 Do compressed gas cylinders have a date stamp indicating its last inspection was within 10 years? [overseas to follow local requirements]
- 10.3 Is a plant safety summary card for BBQs available?
11 Housekeeping
- 11.1 Are all work areas and shared facilities (e.g. kitchen, lunchrooms, toilet, washing) in the work area clean and orderly?
- 11.2 Does the workplace allow free & unobstructed movement of people & material (e.g. aisles, passageways, stairs and ramps)?
- 11.3 Are storage areas maintained in a clean and orderly fashion?
- 11.4 Are filing cabinets and cupboards stable?
- 11.5 Is there adequate storage for personal equipment and materials (e.g. cupboards, lockers)?
- 11.6 Are sharp corners of furniture and other fittings or protrusions such as cabinet keys removed or situated so as to avoid a hazard to people passing?
- 11.7 Are floor surfaces in good condition? E.g. there are no carpet edges that provide slip or trip hazards, there are no loose tiles or surfaces.
- 11.8 Are ceiling tiles and fittings (e.g. light diffusers and air conditioning outlets) secure?
- 11.9 Are stairways non-slip and handrails provided where necessary?
- 11.10 Are kitchens and lunchroom surfaces and equipment clean?
12 Lighting
- 12.1 Is there sufficient lighting provided for safe movement in passageways and on stairs?
- 12.2 Are employees able to moderate incoming natural light to eliminate/minimise glare and/or shadow on computer screens and work surfaces?
13 Environment – Green Challenge
- 13.1 Are lights turned off in unused rooms where possible?
- 13.4 Are folders, clips, pens etc. readily available to be reused by staff (e.g. stored in the stationary cupboard)?
- 13.2 Are water taps free of leaks?
Congratulations, this is the end of this inspection. You completed inspections will be saved in the "
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