Wa safety and training public event checklist
Pre event safety checklist
What does this form include?
This form contains 39 sections:
What is the location of the event Address
Event Description
Venue or location description
Estimated attendance
Who is the event organiser
What is their address
Who is the main contact person
Contact phone number
Email address
Access and Egress
- Entry/ Exit areas are clear and accessible for staff and expected attendees
- Entry/ Exit areas are adequate for emergency exit and emergency services
- Thoroughfares are well defined and clearly marked
Other comments
Traffic Management
- Are there clearly defined areas for traffic- separate from pedestrians
The following information is a guide only. Your local government should be consulted during planning.
Amenities
- Are there adequate amenities for the event
Signage
- Is there adequate signage for entries, exits and amenities etc.
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Comments
Maintainence
- Do qualified and competent personnel undertake maintenance and repairs
Emergency Procedures
- Emergency response plan appropriate to event documented and in place
- Emergency response team trained and in place
- Are current site plans in place, available to staff, emergency services and relevant other parties
Fire Prevention and Response
- Suitable Fire equipment in appropriate areas, tested and in date
- Personnel are trained in fire extinguisher identification and use
- All staff and volunteers are aware of the fire and evacuation procedures
First Aid
- First aid Stations suitably located , clearly signed and accessible
- First aid facilities are suitable for type of event and numbers expected
- Suitable means of communication between event organiser, first aid staff and first aid locations
Electrical /generators
- Residual current devices (RCD) are used where required
- All portable Electrical Equipment including leads are tagged and tested ( within 6 or 12 months in accordance with AS3000 and AS 3533)
- Is there adequate protection for public from electrical shock and trip hazards
- Joints and connections are not accessible to the public and are not expose to damp conditions
- All installations must comply with AS3002
- All generators are placed in a safe place and sectioned off from the public
Permits, Licensing, Registration and Approvals
- Fireworks are only provided by licences technicians
Utilities and Site services
- Location of all site underground services(power, gas, mains etc) and overhead powerlines are identified.
Staging and Platforms
- All stages are "signed off" by certified rigger/ scaffolder and are erected by personnel with appropriate training and certifications if required
Work at heights
- Is a permit system in place do contractors require approval to work at height
Manual handling
- Are all staff and volunteers trained to assess each task and use safe lifting techniques when required to lift and carry
Amusement structures
- Amusement structures are not used unless supplier can prove they conform to Australian standards and a current certificate of registration/ electrical safety can be provided
- All structures have current certificate of inspection issued by the appropriate and competent authority
- All structures are located on suitable ground surface, providing room for access and egress for patrons
- There is appropriate fencing are one rides
- There is appropriate soft fall area surrounding rides
- For inflatable structure- a thorough check of the inflatable structure, accessories, anchor points, ropes and stakes or ballast Is carried out to confirm installation is fit for use
- A procedure is in place for operators to monitor prevailing wind conditions
LPG and Heaters
- Small gas cylinders are used where possible to minimise risk
- LPG cylinders are secured to increase stability
- LPG cylinders are clear of ignition sources and are in well ventilated areas
- LPG cylinders are not in excess of their 10 year stamp date
- Compliance with AS1596 is being adhered to
Weather conditions
- Does the event organiser use current Australian bureau of meteorology information to ascertain weather conditions
Personal Protective Equipment
- All tasks undertaken by staff and volunteers are checked for the PPE required and PPE is provided if needed (eg gloves, aprons, earplugs)
- Personnel are provided with care instructions for PPE
Security
- Appropriate security has been engaged for the event
- Appropriate cash handling procedures are in place
Accessibility
- The event is easily accessible for for mobility impaired patrons (e.g. Wheelchairs, prams, walking aids)
Waste management
- Drinks and food is provided in recyclable containers
Noise
- Is there loud music or other items at the event, has a noise survey been done
- Do staff need to wear hearing protection
Staff
- Have staff and volunteers been inducted for the event
- Have staff required to work with children obtained a WWC card
- Can staff/Volunteers be easily identified by clothing or other means
- Have appropriate rosters been issued to allow for sufficient rest breaks and fatigue management
- Is there risk of missing persons, if so have appropriate staff been identified to act as missing children's coordinators
Event Coordinator or their delegate
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