Independent strata management checklist
Monthly whs & property risk inspection
What does this form include?
This form contains 33 sections:
Position of Independent employee
Time at the commencement of inspection Date
Previous Monthly Inspection
- Has the previous monthly inspection been completed, and provided to executive comity ?
Traffic Management - Undercover Car Park
- Have all entries to under cover car parks implemented maximum height measures and signage that is clearly visible? (make notes if there is repairs required or if the height is no longer relevant due to internal changes)
- Line Marking - Pedestrian crossings implemented for centre access or egress, directional arrows in place and appropriate?
Other observation or notes
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Confined Spaces
- Are all identified confined spaces clearly labeled?
Other observations or notes?
Pools and spa's
- Is the pool/spa area securely fenced with a child proof latched gate?
- Do the gates open outward away from the pool area?
- Is there adequate CPR and resuscitation signage around the pool and are at least 300mm x 300mm
- Does the pool/spa have water depth markers?
- Are the pool/spa chemicals stored securely with a safety data sheet(SDS) located in close proximity to the chemicals, is current and easily accessible?
Waste Management - Waste Stream
- *Is there a waste separation system in place including signage, bin placement zones and clearly definable bins for recycling and waste?
- Is there a lock down system in place for bins?
Hazardous Materials
- Does the building have Asbestos?
- I have inspected all of the identified Asbestos and confirm that it is clearly labelled?
Contractor Management
- *Is the contractor lock box system in place, locked and in good condition with all required & current documentation?
- Does the lock box have a sign-in/sign-out register with evidence of being complied with?
- *Emergency contact details of all key Independent personnel is displayed and up to date.
- Where applicable a copy of the Hazardous Materials & Asbestos register is available for reference?
Contractor Management - Spot Check
- During the inspection are there any contractors undertaking work on site? (If yes provide details of the contractor and work being completed)
- Have they completed the sign-in register before commencing work?
- For high risk contractors has a risk assessment been completed and available prior to commencement of work on site?
- Is all electrical equipment used on site tagged and tested?
External Access / Egress - Public Liability STF
- *Are all common traffic areas (paths, walkways and stairs) outside of the building in sound condition that does not present as a potential slip trip and fall hazard.
- I have inspected all Garden beds for potential trip hazards such as tree stumps or exposed irrigation lines. Did you identify any potential trip hazards?
Internal Access / Egress - Public Liability STF
- Are all internal floors of the building in sound condition that does not present as a potential Slip Trip & Fall hazard?
- Are there any current or known roof water leaks requiring repair that present slip and fall risks in common traffic areas?
How many CCTV cameras are currently installed within the building?
Security
- *I have inspected the CCTV cameras and all are working and unobstructed?
There are presently how many CCTV cameras are not working at the time of inspection?
Emergency Response & Fire Protection
- I have inspected all fire protection extinguishers and hose reels, there is clear access and no obstructions.
- Fire extinguishers, hose reels, hydrants have been inspected within the past six months?
- I have inspected all fire doors and confirm they are clearly signed, open effectively, have clear access internally & externally and all exit signs are illuminated.
- Emergency evacuation plans are clearly displayed and correctly orientated in all areas?
- Has fire warden training or an evacuation drill occurred in the past six months?
- *Inspecting the fire panel there are no faults presently displayed?
- *I have reviewed the EWIS maintenance log books and found the program is being carried out appropriately.
Electrical Safety
- *All Electrical Distribution rooms are locked and are clearly signed as electrical and restricted access?
- *The Electrical Distribution Room is clean and free from any items not associated with its intended usage?
- *I have visually inspected all common area leads and sockets - all are tagged / tested & in good condition?
- Residual Current Devices (RCD) are currently in place for all outlets and have had an annual inspection?
Plant and Equipment - Lifts and Elevators
- *I have inspected all lifts and at the time appear to function well i.e. door sensors, levelling and ride.
- *The lift motor room is locked and displaying restricted access signage?
- The lift motor room is clean and clear free from rubbish and other obstructing items?
- *The lift motor room is well ventilated with good lighting?
- *A plant risk assessment has been completed and is clearly displayed within the lift motor room?
Plant and Equipment - Cooling Towers
- Does the building have Cooling Towers?
Plant and Equipment - Chillers and Air Handling Units
- Does the building have Chillers or Air Handling Units?
- *Is restricted access and clear signage in place?
- Have risk assessments been completed, are up to date and are easily visible or accessible?
- Are the areas in which these are located clean and clear of rubbish or debris?
Plant and Equipment - Car Park Exhaust Fans
- Does the building have car park exhaust fans?
Plant and Equipment - Automatic Doors
- I have spent five minutes observing each of the auto doors and they are functioning normally?
- *I have inspected all of the centres auto door sensors and have found that there is no visible damage?
Plant and Equipment - Miscellaneous
- *Are there any items of plant or equipment such as roller doors, motorised gates, elevated platforms etc?
Details of other plant and equipment -
Working at Height
- *Roof access and egress has appropriate controls in place with fixed ladders and fall arrest?
- Walkways are installed and provide access to all routine maintenance activities for plant and equipment?
- *Anchor points are in place for all areas with unprotected edges and have been tested within the past 12 months?
- I have inspected all roof walkways and all are in good condition and do not present any trip and fall hazards?
Cleaning
- *Cleaners room is clearly signed with unauthorised access and is locked when unattended?
- *Cleaners room is well organised, clean and tidy?
- The cleaners room is well ventilated with good lighting?
- *All chemicals are stored in designated storage areas and bunded?
- Chemical storage rooms have clear external signage and are locked?
- All chemicals are clearly labelled within fit for purpose dispensers?
- A Safety Data Sheet (SDS) is located in close proximity to the chemicals, is current and easily accessible?
- First Aid kits are available and appear to be well supplied with all the essentials?
Building Exterior
- A visual inspection has been completed to identify any loose or damaged tiles, brick work, cladding etc that presents a safety risk?
- A visual inspection has been completed of all windows and glazing to identify anything that presents a safety risk?
- *A visual inspection has been completed of all exterior signage and lighting to identify anything that may present as a safety risk?
- A perimeter and boundary inspection has been completed to identify anything that presents as a safety risk?
Time at the completion of the inspection Date
Signature of Independent employee who completed the WHS & Property Risk Inspection
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