General health & safety audit with action plan
Hinwick - general audit
What does this form include?
This form contains 45 sections:
Total Number of day students. Total number of residential students
Previous Inspections and Audits
- Has the Audit from the Previous Audit been Reviewed & Signed Off?
What areas and topics formed the inspection during the last audit?
How many Corrective Actions were raised last audit?
STAFF RECORDS
- Are staff records for annual leave, time off, overtime and hours taken in lieu in place and up to date?
- Is there a program for delivering training at a local level?
- Are training records for staff up to date that show local on site training delivered?
- Is there a process to identify any training needs for staff?
ADMINISTRATION
- Is there a local system of audit in place? Enter date of last local audit and list all corrective actions required?
- Are staff debriefed following incidents, near misses and adverse events?
- Are recorded debriefs suitable, sufficient and comprehensive?
- Are beginning of shift checks and duties completed and recorded?
- Is beginning of shift documentation completed comprehensively?
- Are staff / shift hand overs recorded, suitable, sufficient and comprehensive?
COMMUNICATION
- Is there a communication process in place to handover information between departments and in particular education on a daily basis?
SUPERVISION OF STUDENT REQUIREMENTS
- Are student food and nutrition plans followed, checked and recorded?
- Are periodic checks made to ensure students have their timetables & lesson plans before leaving for class and is this recorded?
- Are periodic checks carried out to ensure that students leave in sufficient time to get to class and is this recorded?
- Is their an adequate programme of enrichment for students and does it take into account individual needs?
- Is a record kept of all enrichment activities and trips out undertaken by students?
Sample a Minimum of 4 Care Plans for Relevance and Updates / Reviews to Risk Assessments - Record Details Below
CARE PLANS
- Do paper copies of all care plans correlate with electronic copies?
- Are student risk assessments in place, suitable, sufficient and reviewed regularly?
- Where student risk assessments have been updated, where are previous assessments kept?
- Are all behaviour plans up to date?
- Are all care plans up to date and reviewed as necessary?
- Where care plans have been updated, where are previous plans filed?
- Do / have all staff signed care plans when they have read them?
ACCIDENT / INCIDENT / NEAR MISS REPORTING
- Have all Accident Forms in the 'Accident File' been logged? (Note Date of Last Accident Report Sheet and Log Entry)
How many of the following have been reported over the past 30 days?
Accidents to STAFF
Accidents to SERVICE USERS
Accidents to OTHERS
Incidents to STAFF
Incidents to SERVICE USERS
Incidents to OTHERS
Near Miss to STAFF
Near Miss to SERVICE USERS
Near Miss to OTHERS
FIRE SAFETY - Look for Gaps in the Records
- Has the Fire Alarm Test Record been completed correctly? (Insert Date of last check)
- Has the Fire Extinguisher Test Record been completed correctly? (Insert Date of last check)
- Has the Emergency Lighting Test Record been completed correctly? (Insert Date of last check)
- Has there been a Fire Drill in the last six months? (Insert date of Last Drill)This may be passive on residential houses.
- Are fire sufficient fire notices in place
- Are all fire escape routes and final exits clear of obstruction?
- Are fire exits available for use and do they open easily?
INFECTION CONTROL
- Are Waste Bin 'Foot / Knee' pedals in working order?
- Is the Service currently 'Clear' of 'Special' Infection Control Measures? If 'NO' record details of current status.
- Are All Required PPE Items available for Staff? (Gloves, Aprons, Paper Towels, Hand Gels etc)
- Are 'Hand Gels / Sanitisers' available throughout the premises? (check if empty)
- Is the policy and process to control infection clearly understood by all staff?
CONTROL OF SUBSTANCES HAZARDOUS TO HEALTH (COSHH)
- Is there a suitable and sufficient COSHH folder available?
- Are ALL Substances stored as detailed in the COSHH Risk Assessment?
- Is a Hazard Data Sheet available for all substances used?
- Is suitable and sufficient Clothing and PPE available for the use of the substances?
MEDICATION - GENERAL
- When was the last local medication audit undertaken? Insert date
How Many Medication Errors have been Reported this Month?
MEDICATION - CONTROLLED DRUGS
- Are 'CD' Stored Safely and Appropriately? (Locked Wall Cupboard, Bolted to wall)
MANUAL HANDLING
- Are there Risk Assessments for ALL Manual Handling Activities?
- Do 'Care Plans' contain appropriate Risk Assessments for Moving and Handling? (Make a note of Sample Files Checked)
KITCHEN / UTILITY AREAS
- Is there evidence of a 'Cleaning Schedule'?
- Are Doorways 'Clear of Obstacles' that may hinder passage?
- Are Floor Coverings in Good Condition and Clear of Obstructions?
- Is the unit clear of any evidence of 'Spillage' today?
- Are all Work-Surfaces Clean, in Good Condition and Free from Clutter?
- Do all 'Opening Windows' have Fly Screens Fitted?
- Are 'Hot Water' Warning Signs displayed as required?
- Is a BURNS KIT located in Kitchen?
- Is there a fire blanket available in the kitchen and is it secure?
Detail any Bulbs Not Working i.e. Type/Wattage/Fitting
FOOD HYGIENE
Fridges
Appliances
HALLWAYS / STAIRS / LANDINGS
- Are all Areas Free from 'Odour' problems?
- Are Doorways Clear of Obstacles that may hinder passage?
- Are all Floor Coverings, inc. Rugs / Mats etc in Good Condition and Clean?
- Are Stair Carpets 'Free' from any Looseness / Wear?
- Is there sufficient Contrast between Stair Case Elements? e.g. Steps & Risers
- Are Stairs Clear of Obstacles and Equipment?
- Are all Fittings Fixed Securely e.g. Handrails / Gates etc
LIVING ROOMS / DINING ROOMS
- Are all Areas Free from 'Odour' problems?
- Are Doorways Clear of Obstacles that may hinder passage?
- Are all Floor Coverings, inc. Rugs / Mats etc in Good Condition and Free from Obstructions?
- Are all items of Furniture / Equipment in Good condition and Clean?
- Are All Electrical Cables Stored appropriately so as not to cause an Obstruction or Trip-Hazard?
BATHROOMS / TOILETS
- Are Liquid Soap / Paper Towels / PPE / Hands-Free waste Bins available?
- Are Bathmats available and 'Clean'? (check underside)
- Are Emergency Call Points Operational?
- Any 'Odour' problems?
- Are 'Hot Water' Warning Signs displayed as required?
- Are Doorways Clear of Obstacles that may hinder passage?
- Are all Floor Coverings, inc. Rugs / Mats etc in Good Condition and Free from Obstructions?
- Are all items of Bathroom Furniture / Equipment in Good condition and Clean?
- Can Doors be Locked?
- Can locked doors be opened from the outside in an emergency? (Test)
EXTERNAL CHECKS
- Are Doorways Clear of Obstacles that may hinder passage?
- Can External Doors be opened easily when Un-Locked?
- Do ALL the Locks on External Doors work correctly?
- Are External Areas around doorways well lit?
- Are any External Steps in Good Condition and Clear of Obstructions?
- Are External Mats / Coverings in Good Condition?
- Do External Mats / Coverings Prevent Slipping, especially when wet?
- Are Pathways in Good Condition and Clear of Obstructions?
- Are any Items of Garden Furniture and Equipment Safe and in Good Condition?
- Are all Doors and Windows in a Good State of Repair?
Are the following in good working order & free from defects and wear & tear. Record details
Note: check for evidence of maintenance and regular disinfection cleaning routines
Maintenance of Equipment
- Are all Doors and Windows in a Good State of Repair?
- Mop head / toilet brushes / cleaning equipment
- Hoist & slings (note any clips & rings for damage or wear
- Are records kept and up to date for the daily / weekly checks for fixed and portable hoists and slings?
- Lift chairs / turning aids
- Wheelchairs?
- Frames and other moving / stability aids?
- Handling belts?
- Slide sheets / Transfer boards?
- Note the location of ALL FIRST AID KITS and when their contents were last checked?
Any Additional Comments:
- Is there no requirement to make additional comments or raise concerns? (Concerns MUST be Reported to a Manager immediately and Corrective Action Plans completed)
How many Corrective Actions were raised from this audit?
Audit Completed By:
Audit Reviewed By:
Review Date: Date
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