Fuel audit
Fuel storage and re-fueler's checklist
What does this form include?
This form contains 11 sections:
Audit Performed Date
Records
- 1 - Does the vendor maintain the VLSM in current revision?
- 2 - Are vendor personnel properly trained and are training records maintained on file and available for review?
- 3 - Does the vendor's file reflect the current designated trainer?
- 4 - Are all required checks being accomplished on fuel storage facility?
- 5 - Are all required checks being accomplished on re-fuelers?
- 6 - Are all filter elements replaced in accordance with acceptable standards?
- 7 - Are meter calibration records current for storage facility and re-fuelers?
- 8 - Are milipore records current for storage facility and re-fuelers?
- 9 - Are required tank inspection and cleaning records current?
- 10 - Does the vendor have a procedure for notifying Trans States Airlines when new, additional, replacement or modified equipment is placed into service?
- 11 - Have any waivers been issues in the last twelve months? (If yes, obtain a copy)
- 12 - Do the vendor's records indicate when equipment is out of service?
- 13 - When equipment is returned to service, are the proper checks completed?
- 14 - Trans States Airlines has evaluated contractor's forms found acceptable in lieu of forms found in the Trans States Airlines - Vendor Line Service Manual.
- 15 - Does the vendor have a roster showing name, initials, and employment number if used when signing off on paperwork?
- 16 - Are hose certifications current?
- 17 - Is the master pressure gauge calibration current?
- 18 - Does the vendor maintain cathodic protection inspection records? (For underground storage and hydrant systems only)
- 19 - Does the vendor maintain fuel receipt bill of lading, and is it properly documented?
Storage Tank Sampling (tank #, last cleaned, last inspected)
Filter Sampling (Vessel ID, last filter change)
Storage Facility and Loading Dock
- 1 - Is the general appearance of storage facility clean and neat?
- 2 - Is the are free of evidence of fuel leaks?
- 3 - Perform the White Bucket Test on sump drains on jet fuel tanks. Are the results acceptable?NOTE: The White Bucket Test MUST be done with a white bucket. A Steel bucket will not show the true color of the fuel. A blue, green, or red color indicates that it is AVGAS and not Jet fuel.
- 4 - Perform the White Bucket Test on filter jet fuel vessel sump drains. Are the results acceptable?NOTE: The White Bucket Test MUST be done with a white bucket. A Steel bucket will not show the true color of the fuel. A blue, green, or red color indicates that it is AVGAS and not Jet fuel.
- 5 - Are all valves and switches clearly marked and kept free of obstructions?
- 6 - Are No Smoking, Flammable, Emergency Shutoff, and product identification signs prominently displayed?
- 7 - Is filter vessel placarded to indicate month and year of last filter change?
- 8 - Are hoses, swivels, and nozzles in good, operational condition?
- 9 - Are grounding reels, cables and clamps in place and in good, operational condition?
- 10 - Are fire extinguishers present, inspection tags current, seals in place and fire extinguishers properly charged?
- 11 - Are pressure gauges checked and replaced if defective?
- A) Are pressure gauges calibrated annually?
- 12 - Is all fueling equipment properly identified, and are required placards, instructions, signs, etc. in place and legible?
- 13 - Are filter/separators equipped with all required equipment, meet API specifications?
Re-Fueler Sampling (truck #, truck type, capacity, filter type, date filter change, date of last annual)
Re-Fuelers
- 1 - Are re-fuelers in good condition?
- A) Is re-fueler free of any evidence of fuel leaks?
- B) Are windows free of crack and crazing?
- C) Are hoses, swivels, and nozzles in place and in good, operational condition?
- D) Are swivel retention devices equipped with at least two levels of redundancy, such as collar lock rings and collar retention screws secured by safety wire?
- E) Are grounding reels, cables, and clamps in place and in good, operational condition?
- F) Are hose/dust covers installed?
- G) Are required fire extinguishers present, inspection tags current, seals in place and properly charged?
- H) Deadman Control System (Check for evidence of blocking)
- I) Safety Interlock System (Verify Function)
- J) Pressure Control Systems (Verify Upper Limit)
- K) Fueling Pressure Gauge
- L) Emergency Shut-Off System (Properly identified with method of Operation)
- M) Manual Shut-Off System
- N) Nozzle Screens
- O) Calibrated Product Meter (Verify seal is intact)
- 2 - Check for the following signs and placards:
- A) Product identification on each side and rear
- B) "FLAMMABLE" on each side and rear
- C) "NO SMOKING" on two sides and in cab of vehicle
- D) "EMERGENCY FUEL SHUT-OFF" by each shut-off control
- E) External signs for enclosed fire extinguishers
- F) Placard identifying nozzle fueling pressure
- G) Placard identifying filter DPI
- H) Placards identifying filter tank drains
- I) Placard showing last date (Month/Year) filter was changed or single element test was performed
- J) Placards identifying location of brake interlock override switch, and correct type of breakaway wire
- K) Confined space entry placards at entry points into tanker storage manways
- 3 - Do filter/separators or fuel monitors meet current API specifications and have all required equipment?
- 4 - Perform White Bucket Test on each tank compartment.
- A) Are results acceptable?
- B) Number of sumps taken to achieve acceptable sample.
- 5 - Perform White Bucket Test on filter vessel sump.
- A) Are results acceptable?NOTE: The White Bucket Test MUST be done with a white bucket. A Steel bucket will not show the true color of the fuel. A blue, green, or red color indicates that it is AVGAS and not Jet fuel.
FINDINGS/COMMENTS
Representative Signature
Sign Off
- I certify the questions, as stated above, we're satisfied at the time of the inspection, unless otherwise noted.
Auditor's Signature
Use this template