Factory visit report checklist
Supplier and factory audit
What does this form include?
This form contains 16 sections:
Company/Office
Factory Name
Supplier Name
Product Types
Supplier and Factory Profile
General Observations
- Is this factory supplying companies similar to J&J? If yes, by who and have they recently undergone an audit on behalf of these companies, what was the result?
Goods Inward Area
- Is incoming stock clearly marked and segregated?
- Is incoming stock checked for quality/compliance to order?
- Is it clear where rejected products and components are stored?
Production Control
- Are there work instructions available to the workers at each stage of production?
- Are there samples of approved finished products available for production workers to review?
- Is there suitable machinery or equipment on site for the production of Woolworths products?
- Is machinery regularly maintained and serviced?
- Does the factory sub contract any work?
- If the factory sub contracts work do they visit or audit the contracted factory?
- Where required, does the factory conduct inspection/testing of products within the production area?
- Do you think rejected components could end up back in production?
- Are finished products stored in suitable conditions and an organised way?
Product Quality
- Meet the person responsible for product quality. Is this their only job in the factory?
- Do you believe there is enough in line QA processes to ensure a compliant product is produced each time?
- Is there a final quality sign off at the end of the production line? If so, who by?
Staff Training
- Do you believe the staff are suitable trained to do the task they perform?
- Do the staff have signed training records?
- Are staff multi-tasked to use different equipment?
Record Keeping
- Are customer reference samples/specifications kept at the factory?
- Do the samples/specifications appear to be actively used in production or quality control?
- If currently supplying Woolworths, can you site where Woolworths product specifications and production specifications are kept?
Worker Conditions
- Do any workers look very young?
- Where appropriate, are workers using/wearing safety clothing and equipment? If so, is it suitable for the task they are performing?
- Does management speak respectfully about the staff?
- Is there fresh drinking water available?
- Is there a relaxation space for break times?
- Are there fire alarms available? If yes are they tested regularly?
- Is there fire equipment available? If yes is this equipment easily accessible?
- Are there fire escapes available for workers? If yes are these easily accessible and unlocked?
Factory Accomodation
- Does the factory have accommodation?
- Are the sexes segregated?
- Is there space for eating and/or food preparation?
- Is there space for relaxation?
- Are there any parts of the facility that you are not visiting?
Environmental Factors
- Does the factory look fairly clean and pest free?
- Is there any evidence of pollution?
- Are chimneys belching smoke?
- Is there waste water being produced? If yes, where does it go?
- How does the factory deal with its waste materials and waste packaging?
- Ask management about the factory's environmental impacts. They should identify some and explain how they are dealing with them.
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