Ugl hsse audit

Template Questions

• Does the site have a UGL Rail safety management plan?
• Is the safety management plan in the standard UGL Rail format (available in EIMS)
• Has the site safety management plan been reviewed and approved by appropriate people within the past 12 mths (or as per plan)
• Evidence of sign off by Site Manager, GM, Site Leadership Team, etcConsultation with Employees, Revie
• Is the SMP available for review by employees, and other stakeholders?
• Inductions, meeting minutes, specific training material and attendance records.
• Comment
• Are all OHS and environmental policies displayed?
• Policies displayed where people can view and read them.
• Are the policies communicated and discussed to employees, contractors and visitors?
• The site has a register of all applicable legislation standards and codes of practice
• Legislative requirements are known, documented and administered
• Are legislative, standards and codes of practice reflected in the Hazard & Risk Control process
• Specific safety legislation, standards, clauses and requirements shall form part of completed hazard
• Revisions & Updates – Is there evidence changes to relevant legislation, standards and codes of practice communicated to the work force?
• Revisions or updates to legislation are communicated and action according to procedure Rail-P-2-2-201
• Permits and Licenses
• Applicable approvals, permits and licences required for legal and other compliance exist.Identificati
• Does the site have suitable safety targets?
• Site specific targets exist and relevant to the site activities, facilities etc. Targets may include
• Are the site safety targets measured, displayed and action implemented when targets not met?
• Targets are reported on and actions determined and implemented when targets not met. Are they include
• Are site safety targets communicated to the site stakeholders?
• Targets and results posted on notice boards, made available to stakeholders
• Are site Objectives and Targets aligned with UGL Rail Objectives and Targets and the UGL Rail HSSE Improvement Plan?
• O&Ts focus on Leadership, Systems & Risk management aspects
• HSSE responsibilities specified for all people on site, including contractors and visitors?
• Roles, Responsibilities & Accountabilities Matrix developed for the site?
• Are HSSE responsibilities communicated effectively to employees, contractors and visitors?
• Induction records, position descriptions, sub-contract. Must include environmental elements. Posters,
• Workplace Safety Support
• The site has appointed a qualified and experienced HSSE professional to assist management in workplac
• How are HSSE Resource requirements determined?
• Financial & Physical – • Budget determined?• Based on action plan, improvement plan etc• Risk Assessm
• Return to Work Coordinator – Is a RTW Coordinator appointed and recognised by Health Services?
• RTW Coordinator have appropriate training to fulfil the role
• Workplace Hazards - Latent and high risk hazards and site factors that may impact health and safety have been identified?
• The site hazard summary overview of the latent and high risk hazards and site factors that may impact
• Work Activity Hazards - Hazard ID and risk assessment has been conducted for work activities?
• HIDRA provides a work process breakdown of safety and planning requirements at the site or project le
• Do all high risk activities have appropriate controls (SWMS, JHA’s, Wi’s, PPE, Work Permits etc)?
• SWMS and Work Instructions developed based on the risk assessment outcome of the HIDRA.SWMS or Work I
• Are personnel conducting UTake5?
• Risk reviews (inspections, audits etc) are undertaken by the site to ensure the effectiveness of our
• HIDRA or Risk reviews are undertaken, and related documents are updated after incidents.
• Changes are made to related documents, communicated to employees and other stakeholders,
• Are plant and equipment risks identified, assessed and controlled
• The Operations Manager shall ensure that a risk assessment is completedPlant Risk Assessments for eac
• Is there a plant register containing all plant and equipment?
• Register may be in SAM/SAP, Excel, Maximo….is there a list of all plant on site?
• Is there a process in place to correctly maintain plant and equipment
• Preventative maintenance/ inspection schedules in SAM / Maximo etc
• Conduct a site walk, check and item of plant and ensure:- Registration Checklist completed- Risk Assessment complete- In plant register- Operator licensed, training and competent- Daily prestart completed- Regular Maintenance completed
• Not returned to service without technical review and sign off/approval
• New Plant or Equipment – are reviews conducted before operation on site?
• Updated risk assessment documents
• Are Hazardous & dangerous materials risks identified, assessed and controlled
• MSDS available for all chemicals
• MSDS located near the materials, and in a central location – stored so they are easy to find – eg alp
• Is there a Materials register containing all hazardous and Dangerous Materials?
• Is a pre-purchase checklist available for all materials
• Review Signage, placards MSDS located near Material and another location - eg office/First Aid room
• Opportunities to reduce the use of materials?
• Evidence of removal/rationalisation of materialsUpdated risk assessment documents
• Does the site have a Rail safety management plan?
• Is the Rail safety management plan in the standard UGL Rail format (available in IMS)
• Does the Site have a current interface agreement?
• Current Version located in local records management repository – SharePoint
• Has the site allocated a resource to coordinate and communicate rail Safety Requirements across the site and with the Rail Safety Manager?
• PD, Rail safety Management Plan
• Are safety reviews conducted on production and product systems?
• Product/production systems have a safety review conducted for:• Design of rolling stock• Maintenance
• Supplier/Sub Contractor SWM’s (or equivalent) are reviewed every 3 mths for compliance
• Periodic inspections and audits will be carried out by the UGL Rail operations team to confirm the su
• Is there a site PPE matrix maintained and communicated amongst the site.
• The PPE Matrix and related information shall be communicated through the site induction, signs around
• Have site personnel been trained in correct use of PPE
• Are HSSE issues, topics & initiatives communicated around the site?
• This can include any HSSE related communications in the form of posters, meeting minutes, information
• Does the site induction comply with ENG-P-21-2-21128
• Meeting attendees, minutes, tasks etc recorded
• Do the site notice boards have current and complete HSSE information
• Site HSSE notice boards shall include the following information:• Details of Site or area first aid,
• Does the site have a current and complete training matrix
• • UGL• UGL Rail• Site specific
• Does the site have a current traffic management plan?
• Are employees, contractors and visitors made aware of the process for reporting incidents?
• Evidence in the form of inductions, specific training, posters, meeting minutes. This needs to includ
• Can the site demonstrate incidents have are being reported and managed correctly?
• Specific UTrac incident reports completed, acknowledged and closed out.
• Does the site report HSSE statistical data into UTrac for monthly reporting processes?
• Timely lead and lag HSSE information needs to be entered into Utrac. This data needs to be verified d
• Does the site report using the Rail HSSE templates in IMS, is the reporting submitted on time?
• Records in the form of registers, inspections, checklists, as required by Check-It. Does not require
• Does the site have safety and environmental equipment that requires calibration or specific maintenance?
• Calibration certificates on sound monitors, gas detectors & pH monitors. Registers kept for testing a
• Does the site have a current HSSE improvement plan
• Does site management actively participate in OHS and environmental audits?
• Participate in the form of audit kick off/close out meetings, effective close out of actions/NCR's, c
• Does the site retain copies of previous audits on record?
• Previous audit reports accessible.
• Is there evidence of UGL safe work behaviour programs implemented adequately?
• USafeCardinal RulesUWalkHazOb
• Does the site have a detailed emergency response plan covering both environmental and OHS emergencies?
• Evidence in the form of an emergency plan, incident response plans, procedures. Needs to include envi
• Do records exist showing regular testing, inspection and maintenance of emergency equipment? Extinguishers, alarms, wash downs, spill kits, SCBA, etc
• Inspections, checklists, tags, register.
• Are employees, contractors and site personnel trained in emergency procedures? What training has been conducted?
• Training records for emergency response, rescue, confined space, first aid, fire warden, etc.
• Are emergency instructions and contacts clearly communicated to people on site?
• Emergency contact sheets displayed, induction, evacuation signs/maps displayed, and emergency equipme
• Do records exist of emergency rehearsals and reviews?
• Records of emergency drills. These must be in accordance with local legislation.
• Does the site follow a specific process for the investigation and subsequent corrective actions surrounding the reporting of an incident, hazard or near miss?
• Specified procedure identified in the OHS, environment or incident plan.
• Do all incidents, hazards and near miss get investigated and corrective actions detailed in Utrac V2?
• Review UTrac reports – for % Closeout (80% aim)Number of events to be closed, confirmed etc.Evidence
• Are corrective actions closed out appropriately and incidents closed on Utrac V2?
• Can be reviewed under the incidents in progress section of Utrac and the action register.
• Are preventative actions, incident findings and learning's communicated to all relevant people and organisations?
• Evidence of incident alerts, meeting minutes (toolbox/pre-starts/incident close outs). These need to
• Are old or incorrect or unauthorised versions of forms/documents used on site?
• Inspect records for old forms, made up forms, inconsistent/constantly changing templates.
• Does the site maintain the “Rail” safety filling system?
• The HSSE standard structure filing system. Needs to contain the required documents, i.e. Inspections,
• Are safety records legible, kept protected and stored in a way that makes them easy to find?
• Neat and tidy records, readable inspections/reports, stored in a logical filling system (not thrown i
• Are documents and records archived in a manner which will enable easy retrieval for legal, health and safety purposes?
• Documented archival process and evidence that it is followed.
• Does site management attend incident reviews/close-out meetings?
• Attendance from meeting minutesAre findings communicated to personnel?
• Does site management periodically review OHS and environmental performance, initiate feedback from personnel or promote HSSE initiatives?
• Meeting minutes from review, reports on performance, involvement/promotion of safety initiatives.